SafeSport Training & Resources

USA-WSWS Safe Sport Mission

USA Water Ski & Wake Sports strives to provide a safe environment for its members and is committed to create an atmosphere that is free of harassment and abusive practices. USA Water Ski & Wake Sports and its affiliated sport discipline organizations will not tolerate any form of harassment, abuse or misconduct and will uphold a zero-tolerance policy.

USA Water Ski & Wake Sports is committed to working with members around these issues and ensuring everyone understands the role they play in creating a safe environment for our competitors. The USA Water Ski & Wake Sports website features resources to help members maintain a culture that does not tolerate abuse. Our membership services team is available to answer questions and clarify misconceptions. Ultimately, we are all on the same team, working to keep our members safe and striving to be part of the solution.

Reporting or Questions

Within 24 hours of learning of suspected or alleged sexual misconduct, USA Water Ski & Wake Sports members must make a report to the U.S. Center for SafeSport, and local authorities if a minor is involved. Reports to the Center can be made electronically through the Center’s website at uscenterforsafesport.org/report-a-concern or by calling (833) 5US-SAFE (587-7233).

To report a concern to USA Water Ski & Wake Sports, you may contact Executive Director Kevin Michael directly at kmichael@usawaterski.org. Individuals should not investigate or attempt to evaluate the credibility or validity of allegations involving sexual misconduct; the Center’s response and resolution processes, as well as its FBI-trained investigators, will investigate.

If you have questions, contact us at compliance@usawaterski.org.

For additional resources, access the Center's NGB Services page.

Origins

In February 2018, the Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017 was signed into law. Among the provisions in the law was Congressional authorization for the U.S. Center for SafeSport, which is an independent, nonprofit 501(c)(3) organization headquartered in Denver, Colo.

The Center receives, investigates, and responds to reports of abuse and misconduct from individuals affiliated with the U.S. Olympic and Paralympic Committee (USOPC) and its National Governing Bodies (NGBs). The Center ensures that the USOPC and NGBs properly apply policies and procedures to govern abuse prevention and maintain a database of individuals sanctioned from participation in their sport. The Center works with National Governing Bodies (NGBs), including USA Water Ski & Wake Sports, to enforce the SafeSport Code as well as the federal Safe Sport Act, both of which are aimed at protecting athletes from abuse. The Center ensures all NGBs follow the strictest standards for child abuse prevention and detection. Throughout the Olympic and Paralympic Movement, the Center trains athletes, parents, coaches, volunteers, and organizations at all levels on best practices and principles for preventing abuse in sport settings. In doing so, the Center advances its mission of making athlete well-being the center of our nation’s sports culture through abuse prevention, education, and accountability.

Education & Training

SafeSport training is required for all active USA Water Ski & Wake Sports members (18 years of age or older) who compete or participate in sanctioned tournaments or have regular contact with any athlete or other Participant who is a minor and is essential in creating a safer environment for our competitors. SafeSport Training gives everyone the knowledge to be part of the solution to keep our youth safe. The FREE online SafeSport course lasts approximately 75-90 minutes and only needs to be completed once. Refresher courses (20-30 minutes) must be completed annually thereafter.

Additionally, certain members are required to complete background checks as well. If you are unsure whether you are required to complete Background Screening, please refer to the USA Water Ski & Wake Sports Background Screen Compliance Chart.

USA Water Ski & Wake Sports also encourages all parents and minor athletes to take FREE optional training that is specific to Parents and Minors.

Required Prevention Policies

USA Water Ski & Wake Sports has adopted the U.S. Center for SafeSport Minor Athlete Abuse Prevention Policies (MAAPP). We are committed to building a sport community where participants can work and learn together in an atmosphere free of emotional, physical, and sexual misconduct. Per the policies:

• One-on-one interactions with minors must be observable and interruptible, with exceptions requiring written consent from a legal guardian.
• Adults must include another adult on all electronic communications with a minor, in connection with USA Water Ski & Wake Sports sanctioned activity.
• An adult may travel with a minor in the presence of another adult or two other minors, or with written consent from the minor’s legal guardian.
• An adult cannot share a hotel room or otherwise sleep in the same room with a minor, with exceptions requiring written consent from a legal guardian
• Photographs or videos of Minor Athletes may only be taken in public view and must observe generally accepted standards of decency.

GENERAL

Q: Who is the U.S. Center for SafeSport?

Established in 2017, the U.S. Center for SafeSport is the independent and exclusive authority directed by Congress to prevent and respond to all forms of abuse and misconduct within the U.S. Olympic and Paralympic Movement. The Center is an independent, nonprofit 501(c)(3) organization headquartered in Denver, Colorado. The Center receives, investigates, and responds to reports of abuse and misconduct from individuals affiliated with the U.S. Olympic and Paralympic Committee (USOPC) and its National Governing Bodies (NGBs). The Center ensures that the USOPC and NGBs properly apply policies and procedures to govern abuse prevention and maintains a database of individuals sanctioned from participation in their sport. Throughout the Olympic and Paralympic Movement, the Center trains athletes, parents, coaches, volunteers, and organizations at all levels on best practices and principles for preventing abuse in sport settings. In doing so, the Center advances its mission of making athlete well-being the center of our nation’s sports culture through abuse prevention, education, and accountability.

Q: Why did USA Water Ski & Wake Sports institute a Safe Sport program?

As an amateur sports organization, we are required to follow the Safe Sport code per federal law S534, the Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017. USA Water Ski & Wake Sports has always been committed to providing a safe environment for our athletes to compete and train. We believe this is paramount to the success of all our programs. The USOPC recommended all national governing bodies (NGBs) implement the program in 2014 and it became required of all NGBs in 2015. 

Q: Who determines how an individual who violated SafeSport policies is disciplined?

The Center handles all reports of sexual abuse within the U.S. Olympic and Paralympic movements, including child sexual abuse, sexual misconduct, non-consensual sexual conduct, sexual harassment, and intimate relationships involving an imbalance of power.

USA Water Ski & Wake Sports’ internal Ethics Committee handles reports of other misconduct, not pertaining to the above-mentioned forms of sexual misconduct.

Q: Is USA Water Ski & Wake Sports requiring members to do SafeSport training because the USOPC is making them?

No. USA Water Ski & Wake Sports is joining 15 other NGBs by voluntarily introducing requirements on members to complete SafeSport training. Given the family nature of our sport, there are very few events that exclude children. Additionally, unobservable and uninterruptible one-on-one interactions that take place between minor athletes and adult participants within our sport create vulnerabilities for sexual abuse and misconduct to occur. By requiring awareness training, USA Water Ski & Wake Sports is taking proactive measures to create a safe and positive environment for all members on and off the water. 

Q: If USA Water Ski & Wake Sports was not part of the USOPC, would members not be required to do SafeSport training?

Federal law (effective in 2018) broadly applied many minor athlete abuse protections and requirements to many amateur sports organizations (not just USOPC NGBs), and requires those organizations to adopt child abuse prevention procedures and implement training programs for adult members, and the SafeSport programs provide USA Water Ski & Wake Sports with the tools to accomplish these obligations. 

REPORTING

Q: How do I know if I am supposed to report? What am I required to report?

All USA Water Ski & Wake Sports members and participants must report to the Center conduct of which they become aware that could constitute (a) sexual misconduct, (b) misconduct that is reasonably related to the underlying allegation of sexual misconduct, and (c) retaliation related to an allegation of sexual misconduct. This report must be made within 24 hours of learning about the alleged misconduct. Importantly, the obligation to report requires reporting any conduct that comes to a member’s or participant’s attention, which if true, would violate the U.S. Center for SafeSport Code or USA Water Ski & Wake Sports’ Safe Sport Handbook. Individuals should not investigate or attempt to evaluate the credibility or validity of allegations involving sexual misconduct, as a condition of reporting to the Center.

If your concern deals with physical or emotional abuse or misconduct, bullying, hazing, harassment, or any other violation of USA Water Ski & Wake Sports’ Safe Sport Handbook, reports should be made directly to USA Water Ski & Wake Sports Executive Director Kevin Michael at kmichael@usawaterski.org or (863) 508-2095.

To report a violation of the MAAPP (Minor Athlete Abuse Protection Policy), please contact compliance@usawaterski.org or (863) 508-2093.

Q: How do I report a complaint?

The Center accepts all reports of sexual abuse and child abuse within the U.S. Olympic and Paralympic Movement. Report here if you have reasonable suspicion of sexual misconduct or harassment, child abuse (including child sexual abuse), or intimate relationships involving an imbalance of power.In addition, individuals may, and in many cases MUST report any allegation of child physical or sexual abuse to relevant law enforcement authorities. USA Water Ski & Wake Sports recommends you contact your local law enforcement authorities if you have a reasonable suspicion that child sexual abuse or neglect has occurred or have received a report of child sexual abuse or neglect. Reports or abuse not involving a minor may also be reported to local law enforcement authorities.

Q: Can I make an anonymous report?

Yes. Whether reporting online, by email or by phone, you may stay anonymous. Please note, however, this may make it difficult for the Center to investigate and we will not be able to follow-up with you if we have questions.

Q: Am I required to report suspected abuse that occurred several years ago?

Yes. There is no statute of limitations applicable to reports made to the U.S. Center for SafeSport or to USA-WSWS.

Q: Why doesn’t the U.S. Center for SafeSport and USA-WSWS release information publicly about the results of its investigations or its decisions?

Publicly disclosing information is inconsistent with best practices and can jeopardize the Center’s mission to protect athletes and other sport participants. The Center’s decisions are always shared with the Claimant(s) and Respondent.

Q: What if I do not file a report?

It is the obligation of USA Water Ski & Wake Sports members and member clubs to report suspicions or allegations of abuse or misconduct, including compliance with all state mandatory reporting laws. If a person in authority knows, or should reasonably have known, that harassment or abuse may have occurred and fails to report it or take appropriate action as set out in this policy statement, that person may be subject to disciplinary action.

SAFESPORT TRAINING

Q: Who is required to take training? 

All adult participants (members 18 years and older) who compete or participate in sanctioned tournaments or have regular contact with any athlete or other Participant who is a minor are required to complete the Core SafeSport course and any required refresher courses annually. The purpose of this requirement is to educate members on how to prevent abuse in sport, how to recognize the red flags of emotional, physical and sexual misconduct, and what to do if abuse does occur.

The Core SafeSport training course is an online training module created by the Center. The Core training course covers Mandatory Reporting, Emotional and Physical Misconduct, and Sexual Misconduct Awareness Education topics, and takes roughly 75-90 minutes to complete. It includes pre- and post-quizzes and a final training certificate.

Completed annually after the Core SafeSport training, the Refresher course is a shorter (20-30 minutes) course designed to refresh your knowledge on misconduct in sport. Refresher courses likewise contain pre- and post-quizzes and a final training certificate.

Q: How often do you need to take the training?

SafeSport training occurs in a reoccurring 4-year cycle. The required SafeSport Core training (approximately 75 minutes) only needs to be completed once every four years. Three SafeSport Refresher Trainings, which takes approximately 20-30 minutes, must be completed annually thereafter.

Q: Is there a cost involved?

No. The training is free.

Q: How do I know I have completed the required SafeSport Training?

Your USA Water Ski & Wake Sports membership status on the dashboard within the Members Only area of the website will automatically update to "Current" once you have completed your training. You will also be given a chance to download or print your “SafeSport Trained” or “Refresher Course” PDF certificate after you complete your training. Please keep a copy of this certification for your records.

Remember, SafeSport training is an annual requirement. You will need to log in to your USA Water Ski & Wake Sports membership profile on or before your training lapses each year to renew. Auto-generated emails will be sent annually to remind you to complete SafeSport training.

Q: I am a survivor of abuse and believe this training could be an emotional trigger, what do I do?

If you are a victim or a survivor of abuse and believe this training could be an emotional trigger, please contact the U.S. Center for SafeSport at training@safesport.org before accessing the SafeSport Training course.

Q: What happens if I do not comply with the SafeSport Training requirement?

Those adult participants (members 18 years and older) who compete or participate in sanctioned tournaments or have regular contact with any athlete or other Participant who is a minor who do not complete the required SafeSport training within 30 days of joining USA Water Ski & Wake Sports, will be ineligible to participate in USA Water Ski & Wake Sports activities, including tournaments and competitions, and will have a flagged membership until the training is completed.

Q: What happens if I join as a member at an event?

If you join as a USA Water Ski & Wake Sports member at an event, you will have 30 days from the day you join to complete the required SafeSport training. Scores attained at an event will count. If you do not complete the required SafeSport training after the 30-day grace period, you will be ineligible to compete and scores attained at an event will not be counted until the required SafeSport training is completed.

Q: If I have taken the SafeSport training once, do I have to take it again?

Yes. SafeSport training must be renewed on an annual basis. The Refresher courses are much shorter and take just 20-30 minutes to complete.

Q: What if I have taken the Core SafeSport training or any of the Refresher trainings through another sport or organization, do I need to take the training again with USA Water Ski & Wake Sports?

Any SafeSport training completed through another sport organization (e.g., hockey, baseball, basketball, etc.), if the dates of completion are valid, can be used to fulfill the USA Water Ski & Wake Sports annual training requirement. Members should send a copy of their Safe Sport completion certificate from the other sport to compliance@usawaterski.org.

Q: Why is the SafeSport training not required for USA Water Ski & Wake Sports members under the age of 18?

The U.S. Center of SafeSport currently offers free minor and parent training options. These trainings are not a requirement but are offered to members as additional educational resources. These free online trainings are designed as an introduction for minor athletes and their parents or other caregivers to understand the importance of positive, welcoming environments in sports, where misconduct like bullying or abuse is less likely to happen, and to know where to report abuse, should it occur.

The Center’s free Online Parent Toolkits give parents the necessary SafeSport information for young athletes. Separated by age group or combined for all ages, these Toolkits help parents understand SafeSport best practices and how to respond to signs of abuse.

Q: Why do I have to take the SafeSport Training if I am participating in a tournament and have little or no interaction with those under the age of 18?

USA Water Ski & Wake Sports’ Safe Sport Policy and the rules that govern it have been created to protect all athletes from misconduct. Recognizing the signs and behaviors associated with abuse will help all of us to prevent it. In addition, the training covers information on reporting, and under Federal Law, we all have a mandate to report any reasonable suspicion of sexual misconduct with a minor.

Q: Is there a classroom/ group training option for USA Water Ski & Wake Sports affiliated clubs to take that would allow for multiple members to complete the SafeSport Training requirement at the same time?

At this time, the U.S. Center for SafeSport does not offer a classroom style training to Safe Sport train multiple members at a time. To complete the requirement, members will need to access the training individually via their Member Portal.

USA Water Ski & Wake Sports recognizes that this is a method of training that would greatly benefit many clubs and organizations. Steps have been taken to consult with the Center to offer this opportunity in the future.

Q: What kind of USA Water Ski & Wake Sports membership type would require me to have to complete the mandatory SafeSport training?

If you are 18 years and older and compete or participate in sanctioned tournaments or have regular contact with any athlete or other Participant who is a minor and joined/renewed as an Individual Active, Under 25 Active, Family, or Grassroots Membership, then you will be required to be SafeSport trained to maintain an eligible membership.

Those who obtain guest and/or supporting memberships, regardless of age, will NOT be required to be SafeSport trained.

Minors of all membership types are encouraged to participate in optional Minor SafeSport training.

Q: Does USA Water Ski & Wake Sports see any insurance benefit by having all adult members SafeSport trained?

From a liability standpoint, our general liability insurance carrier supported the SafeSport training decision. Although the requirement does not affect our insurance premium directly, it puts the organization in a better position with carriers moving forward. Some NGBs and other sports organizations have now become uninsurable because of claims regarding sexual abuse and misconduct.

General Screening Information

Q: Who is required to complete the background screening?

A: USA Water Ski & Wake Sports requires criminal background screening (‘background screening’ or ‘background check’) for individuals involved with its programs as part of a greater effort to promote a safe environment for members. Background screening must be completed for all certified instructors/coaches, participants and staff of national/international teams, show ski team show directors and assistant directors, USA-WSWS judges that are 18 and older who are appointed or assigned to work National Championship and/or IWWF sanctioned World or Confederation Championship events in their respective sports discipline, junior development coaches and leadership, and any volunteer, third-party vendor or contractor who are (a) in position of authority over or (b) in regular contact with athletes. In addition, background screening must also be completed for all staff members, USA-WSWS and Sport Discipline Board Members, and other members/individuals designated by USA-WSWS in its sole discretion.

Q: Is the information supplied to NCSI secure?

A: The National Center for Safety Initiatives (NCSI) is the authorized search organization that performs background screening for USA-WSWS. Yes, your information is secure. NCSI is aligned with industry best practices regarding data security, including high level encryption to protect information submitted online. Internal security measures ensure that your personal information is only viewed as needed to process your screen by qualified personnel who are trained in handling confidential data. Please note, the secure server NCSI uses will contact you from automation@instascreen.net. Please ensure you have this email address as an accepted domain so you do not miss communication from NCSI. View NCSI’s full privacy policy.

Q: What if I don't want to provide my personally identifiable information?

A: The background screening application requires the submission of full legal name, address, date of birth and social security number. All of the required fields are marked with an asterisk. NCSI is unable to complete the background screening if any of the required information is not provided. NCSI and Integrass Sports have policies and processes in place designed to protect customers’ and users’ best interests. Access to data is only given to those with a true need for such access. Both organizations are PCI-compliant and do not share any personal information with third-parties. Please note: providing inaccurate personal data during registration may delay the background screening process.

Q: Why is a social security number (SSN) required for a background check?

A: NCSI uses the SSN in its entirety as an identifier, but also as a means to develop a comprehensive address history to provide a complete background screening report, including all areas lived with the required 7-year scope that is mandated by the USOPC policy for Responsible Sport Organizations. The use of the SSN has been a key component of the USA-WSWS background screening program. For criminal screens, the SSN serves many purposes throughout the entire background check process, such as:

• Used to verify the applicant’s name and DOB are accurate; this is critical because false name and/or DOB information would render the criminal check worthless
• Provides access to the applicant’s address history; this is also critical as it allows for greater visibility regarding key jurisdictions for the search
• Could serve as an additional identifier when retrieving court records; per federal requirements, NCSI cannot report criminal histories unless there are two positive identifiers in the record (Name-Address-DOB-SSN)

Q: Is USA-WSWS and/or NCSI completing a credit check when processing the background check information?

A: No, USA-WSWS and/or NCSI are NOT processing a credit check on anyone going through the background screening process.

The search does not include any credit or financial information being sourced. The FCRA acknowledgement does mention credit as being one of the possible components within a background check, but that language is compliant for background checks adhering to the Fair Credit Reporting Act.  NCSI does NOT conduct any type of credit check for the USA-WSWS screening process, and the social security number is used solely for the NCSI address trace and identity verification process.

Q: Does USA-WSWS have cyber insurance if there is a data breach and members’ personal identifiable information (e.g. social security number, name, address, email, etc.) is stolen?

A: Yes. USA-WSWS has a media/cyber liability policy that covers members for identity theft/credit monitoring services should your information be stolen as a result of a data breach or hacking incident construed as USA-WSWS negligence. Liability follows the point at which the hackers gain entry and then steal the personal information. If the breach happens via Integrass’ or NCSI’s systems, then they are responsible/liable and their policy would respond with notification cost coverage as well as credit monitoring services for the people whose information was compromised. It is common practice for cyber liability policies to include some form of identity theft and credit monitoring services. The intent of the policy is to defend USA-WSWS from Third Party claims in the event of a data breach where USA-WSWS would be deemed legally obligated to pay. Payment of any third-party claims would be subject to USA-WSWS policy aggregate of $2M.

Q: Can I use the results from a different criminal background screening agency?

A: No, NCSI is the only background check accepted by USA-WSWS, and as a matter of policy, we cannot accept screening results from another agency. Each organization that conducts background screening uses a unique set of criteria and number of years that are being searched, as well as diverse rescreen policies. To ensure consistency, NCSI is the exclusive background- screening provider for USA-WSWS.

Screening Criteria

Q: Findings

A. The search guidelines have been developed by the United States Olympic & Paralympic Committee (USOPC) and adopted by USA-WSWS. A reportable record or disclosure that contains a disposition or resolution of a criminal proceeding, other than an adjudication of not guilty, for any of the below criminal offenses will be flagged as a Red-Light, meaning it does not meet the initial screening criteria and the individual will be subject to the Company’s policies and procedures to determine eligibility:

1. Any felony (any crime punishable by confinement of greater than one year)

2. Any misdemeanor involving:

a. All sexual crimes, criminal offenses of a sexual nature to include but not limited to; rape, child molestation, sexual battery, lewd conduct, possession and distribution of child pornography, possession and distribution of obscene material, prostitution, indecent exposure, public indecency, and any sex offender registrant;

b. Any drug related offenses;

c. Harm to a minor, including, but not limited to, offenses such as child abandonment, child endangerment/neglect/ abuse, contributing to the delinquency of a minor, and DUI with a minor;

d. Violence against a person (including crimes involving firearms and domestic violence);

e. Stalking, harassment, blackmail, violation of a protection order, and/or threats;

f. Destruction of property, including arson, vandalism, and criminal mischief; and

g. Animal abuse, cruelty, or neglect

The above criteria are contained within the guidelines developed by the USOPC and have been adopted by USA-WSWS.

Q: How does NCSI go about researching information?

A: Individuals will undergo background screening that includes:

• 2 multi-jurisdictional databases;

• 2 Sex offender registries of all available states;

• social security number validation;

• Name and address verification;

• Federal terrorist database search; and

• Local level searches - County Criminal Records search for name used and county where the individual currently lives or has lived during the past 7 years;

• Federal District Courts searches - for name used and district where the individual currently lives or has lived during the past 7 years

• International Search – US Citizens who have lived outside of the United States for six consecutive months in any one country, during the past seven years

Q: How does NCSI determine the counties and federal district courts that need to be searched?

A: Applicants are asked to provide name and county history during the NCSI registration process. In addition, a name/address history search is used to verify the applicant’s information and reports name and address history associated with an individual. NCSI will utilize the applicant’s submitted information and sourced information to search all names and counties reported in accordance with USA-WSWS policy.

Registration for Screening

Q: What information is required for the criminal background screening registration?

A: The screening will need the following information:

• Social security number (Required for the verification purposes. Background check will not be submitted or completed without this information).

• Your legal first and last name as it appears on your driver’s license, passport, etc.

• Date of birth

• 7-year address history including city, state, zip and county

• Contact information

• Gender

• A government issued ID is often requested by NCSI and may be uploaded at the time of registration.

Q: Do I need to have an active email address?

A: Yes. An active email address is required in order to complete your background screening. NCSI’s primary form of communication with you is via email. It is VERY IMPORTANT that you provide an email address and that you check it frequently following your initial application. If further verification is needed from NCSI, you will get an email from their secure server, so please add ncsisafe.com and automation@instascreen.net to your accepted email domain list to receive notifications from NCSI.

Q: NCSI is requesting additional identification? Why?

A: It is common for NCSI to request a copy of your ID during the screening process, which may be uploaded at the time of registration. This is used to verify the registration information and to ensure the background screening is as accurate as possible. Please make sure automation@instascreen.net is an accepted domain for this communication. It is important that you register with NCSI using the legal name that appears on your government issued ID. Reminder: the process generally takes 3-5 Business Days. You may contact the NCSI Support Team at support@ncsisafe.com or 866-996-7412 to check on the status of your requests.

Q: I tried to complete my background screening and the system “timed out”. What do I need to do?

A: The USA-WSWS registration system is set to time-out after 30 minutes without activity. Please have all information ready in advance to avoid a time out event. In the event of a time out, the information you entered is not stored or transmitted, so you will need to start the process over from the beginning.

Q: Can I send in a paper application?

A: For security reasons, NCSI does not accept paper applications.

Q: Can a non-citizen of the United States without a social security number complete the background screening requirement?

A: Yes, a non-citizen without a social security number may submit their background check screening using the same submission instructions. A replacement number (US Visa number, or ITIN) in the SSN field must be used to complete the application and NCSI will take steps to verify the data provided. 

Based on the NCSI evaluation and per USOPC policy, an international screening may be necessary.  Please note, international searches take longer, and there are additional processing fees required.

Q: My background screening certification has expired what do I do?

A: The process to re-certify your background screening is the same as when you originally applied. USA-WSWS recommends that you begin the re-screening 4-6 weeks prior to your background screening expiration date.

Costs and Payment

Q: What is the cost of the domestic criminal background screening?

A: The cost of the background screening is $30.00.

Q: Why aren’t the fees for the criminal background screening included in my membership dues?

A: USA-WSWS identified NCSI to perform the necessary functions of background screening as well as identify and uphold the required criteria, analyze the results, issue a Green Light/Cleared or Red Light/Flagged finding, store all records, maintain the confidentiality and privacy of our members, communicate with the individuals, and send results to USA-WSWS. The fees go directly to NCSI; therefore, the fees are separate from any membership fees.

Q: Who receives the revenue from the criminal background screening?

A: Background screening fees go directly to NCSI to cover provider and processing costs. USA-WSWS works closely with NCSI to maintain an affordable price for this important service. USA-WSWS DOES NOT receive any revenue from any fees associated with the background check screening process.

Q: Is an international search required?

A: Yes, an international search is required for U.S. citizens who have lived outside of the United States for six consecutive months in any one country, during the past seven years.

Q: What is the cost for an international search?

A: The cost for an international search is $75 for Canada and $150 for any other country.

Q: How do I obtain a receipt from my criminal background check screening?

A: Email NCSI at support@ncsisafe.com for additional support obtaining a receipt for international fees paid.  Your registration confirmation should also serve as a receipt for the background screening.

Status and Results

Q: How do I check the status of my background screening?

A: You can check the status of your background screening by contacting the NCSI support team at support@ncsisafe.com or 866-996-7412.

Q: Why is my background screening taking longer than another member that registered for screening at the same time?

A: NCSI performs multiple search components as part of the background screening, and each registrant is unique. Once NCSI has processed all research required, it is completed right away. Other delays may result when NCSI requests additional information from you. Please regularly check your email for communication from automation@instascreen.net.

Q: How will I be notified if NCSI needs additional information or payment from me?

A: NCSI will send a notice to you via email with relevant instructions. This notice will come to you in the days following your initial application. It is very important that you check your email and respond promptly to this request, since your background screening will be on hold until you respond. Please add ncsisafe.com and automation@instascreen.net to your accepted email domain list to receive notifications from NCSI.

Q: Who do I contact if I have questions about my criminal background screening?

A: Email NCSI at support@ncsisafe.com or call 866-996-7412.

Q: What information is provided to USA-WSWS from my criminal background screening?

A: USA-WSWS can be made aware of the content provided on a background screening report. Limited staff members of USA-WSWS may have access to the screening report.

Q: When will I be notified of criminal background screening results?

A: Screening can take up to 7-10 business days to complete. Once complete, your screening status will be displayed on your USA-WSWS Membership Profile.

Q: Can I request a copy of my criminal background screening results?

A: Yes, simply email support@ncsisafe.com. NCSI will need to validate your identity before delivering a consumer copy via secure email.

Q: When does the criminal background screening expire?

A: The background screening must be resubmitted every two years.

Appeal Policy and Process

Q: Can I appeal a failed/flagged determination?

Members of USA Water Ski & Wake Sports (USA-WSWS) who are required to undergo Background Screening pursuant to USA-WSWS Safe Sport Policy, and who do not meet the screening criteria, may appeal the screening failure following the procedures set forth below. This policy and process apply only to background screening, and does not apply to Motor Vehicle Record Reviews (for which there is no appeal except to challenge the accuracy of the reported information directly with NSCI).

Q: What are the criteria for initiating an appeal?

Appeals may be initiated in two ways:

● Challenging the accuracy of the reported information; or,

● Acknowledging the accuracy of the reported information and requesting that the screening disqualification be limited or modified.

Any challenge to the accuracy of the reported information should be addressed directly to NSCI (the screening agency) at qc@ncsisafe.com. The USA-WSWS Review Panel has no authority to amend or modify the screening criteria or the reported information.

A member receiving a screening failure may initiate an appeal of the resulting disqualification by the USA-WSWS Review Panel. Any appeal must be made within thirty (30) days after notice of the background screening disqualification.

Q: What are the criteria for USA-WSWS when considering an appeal?

The criteria for considering any appeal include:

• The age of the individual at the time the offense occurred.
• The amount of time that has lapsed since the offense occurred.
• The nature and severity of the offense, e.g., felony, misdemeanor, SafeSport violation.
• Overall criminal history, e.g., pattern of offenses.
• Status of any ongoing disqualifying matter, e.g., resolution of a matter which may be pending.
• Evaluation of whether an individual may pose a threat to athlete welfare or sport integrity.
• Consideration of the role sought by the member, and how that role relates to potential issues of athlete safety or sport integrity, e.g. coach or event judge.
• Consistent policy application, including similar judgments on appeal for similar offenses.

As a general policy, the presumption is that the background screening disqualification will be upheld unless the member establishes by clear and convincing evidence that the member will not pose any issues of athlete safety or sport integrity if the appeal is granted.

Q: How do I initiate an appeal?

To initiate an appeal, the member must:

• Email USA-WSWS (compliance@usawaterski.org) with the subject line “Background Check Appeal”.
• Provide the full name, contact information, and a description of the role/position/rating the applicant is seeking with USA-WSWS.
• Provide a reasonable explanation of the disqualifying information, along with any information that might be useful for the appeal, including references from others.

Q: What is the process after an appeal is initiated?

The appeal will be decided by USA-WSWS’ Review Panel, consistent with the Background Screening Appeal Policy and all applicable policies of the United States Olympic & Paralympic Committee. The Review Panel will consist of three members, USA-WSWS’ Executive Director, USA-WSWS’ President, and a member of the USA-WSWS Athletes Advisory Council (AAC). In the event of a conflict of interest, the Chair of the USA-WSWS Ethics Committee will appoint a substitute Review Panel member (for the Executive Director or President), and the Chair of the AAC will appoint a substitute Review Panel member (for the AAC representative). The USA-WSWS Ethics Committee shall have oversight of the process.

The Review Panel will schedule a hearing as soon as practical. The appealing party may participate by conference or video call and may be represented by legal counsel. The Review Panel will make every effort to render a decision within three (3) business days. Any decision to amend or modify the screening disqualification must be by a unanimous decision of the Review Panel. USA-WSWS shall immediately notify the United States Olympic & Paralympic Committee of any decision to amend or modify the screening disqualification.

The decision of the Review Panel shall be final. Any further appeal shall be to the American Arbitration Association pursuant to the United States Olympic & Paralympic Committee’s arbitration and appeals procedures.

USA Water Ski & Wake Sports continues to focus on programs to keep our athletes’ safe. As part of our continued commitment to safeguarding our athletes, USA Water Ski & Wake Sports has enacted enhancements to our Safe Sport policy and education requirements. These policies, referred to as the Minor Athlete and Participant Abuse Protection Policies and Guidelines (MAAPP), are a collection of proactive prevention and training policies for the U.S. Olympic & Paralympic Movement. It has three primary components: an Education and Training Policy, Required Prevention Policies, and Recommended Prevention Policies. The Center developed the MAAPP to assist National Governing Bodies, Paralympic Sport Organizations, Local Affiliated Organizations, the U.S. Olympic and Paralympic Committee, and other individuals to whom these policies apply in meeting their obligations under federal law.

The MAAPP aims to help young athletes feel safe, supported, and strengthened by limiting one-on-one interactions between adults and children, requiring abuse prevention training for adults, and promoting environments in which misconduct is less likely to happen. The policy covers the following areas: one-on-one interactions, electronic communications, meetings and training sessions, locker room and changing areas, and local and team travel.

Here is an overview of key Required Prevention Policies that all members should be familiar with.

One-on-One Policy

All interactions between an unrelated adult and a minor athlete must be observable and at a distance allowing interruption by another adult. This policy applies to all situations, including training, medical and athletic modality treatments, office meetings, locker rooms, restrooms, social media, and travel.

Electronic Communication Policy

The one-on-one policy applies to all electronic and social media communications. Any communication with a minor should remain professional in nature and include a third party such as the minor’s guardian or other adult member of the club. Photographs or videos of minors may only be taken in public view, must observe generally accepted standards of decency, and must get parent consent before publicly sharing.

Meetings and Training Sessions

All individual training sessions, meetings, and medical treatments must comply with the one-on-one policy and be open and interruptible, with another adult physically present and in full sight. Additionally:

• Consent must be provided by parents of minor athletes
• Parents/guardians must be allowed to observe all interactions
• Must ALWAYS have a second adult present during treatments
• Any contact with genitalia is explicitly forbidden and must be reported to legal authorities and the U.S. Center for SafeSport.

Locker Rooms and Changing Areas

The one-on-one policy always applies to locker rooms, changing areas, and restrooms. Additionally:

• Adult Participants (coaches, judges, event staff, etc.) are not permitted to be alone with a minor athlete in a locker room or changing area. Exceptions will be made for emergency circumstances and for athletes who are close in age, adults that qualify as a dual relationship, and personal care assistants.
• Recording of any kind is prohibited in locker rooms, rest rooms, changing areas or similar spaces. This includes voice recording, still cameras, and video recording.

Transportation

An adult participant cannot transport a minor athlete one-on-one during any in program travel, unless there is provided written annual consent from the minor athlete’s parent. In-Program transportation requirements are met if the adult is accompanied by another adult or at least two minor athletes. Exceptions will be made for emergency circumstances and for athletes who are close in age, adults that qualify as a dual relationship, and personal care assistants.

Lodging

An adult cannot share a hotel room or otherwise sleep in the same room with a minor athlete during in-program lodging. Exceptions apply for athletes who are close in age, adults that qualify as a dual relationship, and personal care assistants. Any adult traveling with a club/team overnight:

• Must agree to and sign the clubs lodging policy annually
• Must be SafeSport Trained

The full explanation of the Minor Athlete and Participant Abuse Protection Polices and Guidelines, as well as definitions and exceptions, can be found in the Safe Sport Handbook.

• To report sexual misconduct to the U.S. Center for SafeSport, please visit: https://uscenterforsafesport.org/report-a-concern or call 833-587-7233.  

• To report a violation of the MAAPP, please contact compliance@usawaterski.org or 863-508-2093. 

• To report any other forms of misconduct to USA-WSWS, please contact Executive Director Kevin Michael at kmichael@usawaterski.org or 863-508-2095.  

The following requirements must be adhered to at all sanctioned USA Water Ski & Wake Sports events, including local, state, regional, national and international events.

The Sanctioned Event Safe Sport Requirements outline what steps event organizers must take when hosting a USA Water Ski & Wake Sports sanctioned event to ensure that all participants have a safe and enjoyable experience. Procedures explain how to pre-authorize access for all athletes, volunteers, media, vendors, medical personnel, athlete assistants, coaches and officials, etc. (hereafter, “Event Personnel”). Event organizers must make sure all Event Personnel who attend a USA Water Ski & Wake Sports sanctioned event are authorized.

USA Water Ski & Wake Sports and/or the U.S. Center for SafeSport may audit any USA Water Ski & Wake Sports sanctioned event at any time to verify compliance either in person or through a request for compliance information.

It is the responsibility of each USA Water Ski & Wake Sports event organizer, club and/or sport discipline association to monitor and enforce the requirements set forth in these procedures, as agreed upon in the USA Water Ski & Wake Sports Event Sanction Agreement. Please reference the USA Water Ski & Wake Sports Safe Sport Handbook that includes provisions for adhering to the USA Water Ski & Wake Sports Background Screen Policy, SafeSport Code and Minor Athlete Abuse Prevention Policy, for further explanation of the policies.

SafeSport Training and Background Screens

Requirement: Event Personnel are expected to adhere to SafeSport Training and Background Screen requirements laid out in the USA Water Ski & Wake Sports Compliance Chart. All applicable participating Event Personnel are expected to be SafeSport Trained and/ or Background Screened through the duration of the event. Event Personnel with training or screening expiration dates that falls on or during the event will NOT be compliant. It is the responsibility of the event organizer and chief judge to ensure that compliance is being met by all applicable participants. Any Event Personnel found not to be in compliance of this policy may not be allowed to participate at the sanctioned event.

It is required for all USA Water Ski & Wake Sports members 18 years and older who compete or participate in sanctioned tournaments or have regular contact with any athlete or other Participant who is a minor to complete SafeSport training prior to the start of any sanctioned event or practice.

Communication of the Minor Athlete Abuse and Prevention Policy (MAAPP)

USA-WSWS will send direct communications (via email and e-newsletter) throughout the year to all USA-WSWS members reminding them of the MAAPP Requirements and reporting protocols at all USA-WSWS Sanctioned events. Event organizers are also encouraged (but not required) to send a direct communication to all event personnel and participants prior to the start of each event to remind them:

i. They are required to adhere to the  U.S. Center for SafeSport Code, USA-WSWS Safe Sport Handbook, and Minor Athlete Abuse Protection Policies (MAAPP),

ii. How to report concerns involving alleged violations of the MAAPP, the U.S. Center for SafeSport Code, or the USA-WSWS SafeSport Handbook.

b. Sample Language

i. USA-WSWS has developed sample language that can be used to send to participants.

**Note: Posting this communication to the competition’s website and social media accounts is encouraged

Events With Same-Day Registrants

We recognize the challenges of our competition environment, including that many participants and event personnel do not pre-enter events, contact information may not be available, or an email platform may not be accessible. However, these participants must still receive the MAAPP and reporting communication. Therefore, when participants register at the competition, we suggest the following reasonable process to ensure event organizer and USA-WSWS compliance with this notification requirement.

• Print the USA-WSWS poster along with the USA-WSWS suggested letter and post them in a conspicuous location for the participants and event personnel to read when they check-in or register at the competition. Please kindly request that they read it.

• Additionally, we recommend that you include the content from the USA-WSWS suggested letter on your website, if applicable, or anywhere where the event information is made available to participants.

USA Water Ski & Wake Sports Suspension and Banned List – Verification

Requirement: No Event Personnel can be currently listed as suspended or banned from USA Water Ski & Wake Sports. The current Suspended Members List can be found here. It is the responsibility of the event organizer to ensure that this requirement is met prior and during the event. Protocol should be put into place to guarantee the absence of suspended or banned member of USA Water Ski & Wake Sports at the sanctioned event.

Adherence to the MAAPP

Requirement: Event organizers should proactively complete a risk assessment related to the MAAPP criteria and eliminate all vulnerabilities that may exist. Event organizers and Chief Safety Directors should actively review the USA Water Ski & Wake Sports Event Risk Assessment Guidelines prior to each event to mitigate and/or eliminate applicable risks for:

• One on One Interactions

• Massage and Athletic Training Modalities

• Locker Rooms/Changing Areas

• Electronic Communications

No event communication should be sent to an individual minor athlete, but rather use group communications only and copy other adults, including the minor’s parents.

Local and Team Travel

• Lodging
• Transportation
• Meeting and Training Sessions

Day of Event Registration & Check-In Procedures

Requirements:

Communications: Event organizers must ensure that any day-of registrants or volunteers receive both the MAAPP requirements and information on how to report violations of the MAAPP.

 • Consider printing our MAAPP Poster and QR Code to have at your registration table - same day registrants and volunteers can scan this QR code to view the USA Water Ski & Wake Sports MAAPP and information on how to report violations of the MAAPP.

Verification: Event organizers must verify that any day-of registrants or volunteers:

1. Have completed the Center's SafeSport Training

2. Are not listed on the USA Water Ski & Wake Sports Suspended and Banned Members List.

Tracking: Event organizers must maintain a list of all individuals who register or volunteer on the day of the event.

For more information on these procedures, please contact compliance@usawaterski.org.

USA-WSWS Safe Sport Pre-Event Checklist and Quality Control System for Event Organizers

• Safe Sport Pre-Event Checklist - A summary of everything you need to know regarding Safe Sport compliance at your event
• Safe Sport Quality Control System for Events - Procedures for implementation of SafeSport requirements for event organizers

Safe Sport Posters

To be posted at the event:

MAAPP Awareness Navy Poster - Participants will be able to scan this QR code to view the MAAPP and/or report a concern.

MAAPP Awareness White Poster - Participants will be able to scan this QR code to view the MAAPP and/or report a concern.

Locker Rooms & Changing Areas Navy Poster (If locker rooms and changing areas are not clearly indicated) - Most ski sites do not have locker rooms; these can be posted outside of public restrooms.

Locker Rooms & Changing Areas White Poster (If locker rooms and changing areas are not clearly indicated) - Most ski sites do not have locker rooms; these can be posted outside of public restrooms.

Suggested each be posted at the event:

1. One-On-One Interactions Navy Poster One-On-One Interactions White Poster
2. Social Media & Electronic Communications Navy Poster Social Media & Electronic Communications White Poster
   
   
   

Additional Communication to Participants

USA Water Ski & Wake Sports will send direct communications (via email and e-Newsletter) throughout the year to all USA-WSWS members reminding them of the MAAPP Requirements and reporting protocols to all USA-WSWS Sanctioned events. Event organizers are encouraged (but not required) to email the following MAAPP requirements message and attachment to all competitors prior to the start of the event:

Email Language

• Attachment: MAAPP At-A-Glance- A simple breakdown of the MAAPP, scope and application, as well as important definitions.

Competition managers are encouraged to include the following reminder in all event collateral:

Event Personnel are expected to adhere to SafeSport Training and Background Screen requirements laid out in the USA Water Ski & Wake Sports Compliance Chart. All applicable participating Event Personnel are expected to be SafeSport Trained and (if applicable) Background Screened through the duration of the event. Event Personnel with training or screening expiration dates that fall on or during the event will NOT be compliant. Any Event Personnel found not to be in compliance of this policy may not be allowed to participate at the sanctioned event. All participants must adhere to the U.S. Center for SafeSport Code, USA-WSWS Safe Sport Policy and the Minor Athlete Abuse Protection Policies.

SafeSport Youth and Parent Resources

In your trusted position as a parent or guardian, you are uniquely equipped to support athletes on and off the field. By promoting strong and healthy relationships among athletes, parents, and coaches, and by spotting emerging problems before they worsen, you can help create a safer sport culture.

The U.S. Center for SafeSport offers free online trainings designed as an introduction for minor athletes and their parents or caregivers to understand the importance of positive, welcoming environments in sports, where misconduct like bullying or abuse is less likely to happen, and to know where to report abuse, should it occur.

A Parental Consent Form (PDF) for Youth Training must be completed and emailed to compliance@usawaterski.org prior to completing any of the youth training courses.

Courses Include:

Parent's Guide to Misconduct in Sports - 35 Minutes

Designed for parents of youth athletes at any age, this free course educates parents on recognizing, responding to, and preventing abuse and misconduct in their child's sport setting. Featured are voices and perspectives of experts and advocates, with sound guidance on fostering positive and safe sport experiences for children both on field and at home. Parents will come away equipped with information and tactics to minimize risks of harm to their children.

SafeSport™ For Youth Athletes (AGE 13+) - 15 Minutes

This course focuses on bullying and hazing prevention, supporting friends who have experienced sexual abuse or misconduct, and resources for reporting. Requires parental consent for registration.

To access these courses, please visit safesporttrained.org and sign up. 

Note: These courses are not required for participation and USA Water Ski & Wake Sports is not recording or tracking a person's completion of the courses. The courses are not a substitute for any required training. The U.S. Center for SafeSport has developed these additional interactive, educational resources to help create a culture of safety and respect in any sports program.

Below are other important resources for preventing abuse.

• Raliance Sport + Prevention Center

• Futures Without Violence: Coaching Boys into Men

• Harborview Center for Sexual Assault and Traumatic Stress: Athletes As Leaders
  
• National Center for Missing & Exploited Children: KidSmartz and NetSmartz
  
• Monique Burr Foundation: MBF Athlete Safety Matters

• Stop It Now! Circles of Safety For Youth-Serving Organizations

The SafeSport Helpline (run by RAINN) provides crisis intervention, referrals, and emotional support specifically designed for athletes, staff, and other SafeSport participants affected by sexual violence. Through this service, support specialists provide live, confidential, one-on-one support. All services are anonymous, secure, and available 24/7.

Click here to access the U.S. Center for SafeSport Parent Toolkit

If a report needs to be filed with the Center, anyone can report here. 

To view the U.S. Center for SafeSport Online Training Catalog, click here. This catalog includes descriptions of both mandatory and optional training.

Myth: Adding a SafeSport requirement makes the process to be a member of USA Water Ski & Wake Sports too complicated

Fact: Over time, SafeSport training will become the norm in all of sports. The 75- to 90-minute SafeSport Core Training only needs to be completed every four years, with 20- to 30-minute refresher training during the other years. Training is intended to educate members to help identify and prevent abuse within our sport, and to know how to properly report if abuse is witnessed.

Myth: The United States Olympic & Paralympic Committee is forcing USA Water Ski & Wake Sports to require members to do SafeSport training

Fact: There is nothing more important to USA Water Ski & Wake Sports than protecting our athletes, especially our young participants. USA Water Ski & Wake Sports is joining 15 other  NGBs by voluntarily introducing requirements for adult members to complete SafeSport training. Given the family nature of our sport, there are very few events that exclude children. Additionally, unobservable, and uninterruptible one-on-one interactions that take place between minor athletes and adult participants within our sport create vulnerabilities for sexual abuse and misconduct to occur. By requiring awareness training, USA Water Ski & Wake Sports is taking proactive measures to create a safe and positive environment for all members on and off the water.

Myth: There is not a history of behavior that warrants the need for this education within our sport

Fact: Since 2018, the Center has investigated more than 7,000 cases among all NGBs with nearly 1,500 individuals restricted temporarily or permanently from their sport. As of December 2021, there have been six USA Water Ski & Wake Sports membership suspensions for violation of the SafeSport Code. Three cases currently remain open and  are being investigated. View the suspended member list.

Myth: Requiring all members over 18 who compete or participate in sanctioned tournaments or have regular contact with any amateur athlete or other Participant who is a minor to be SafeSport trained will consequently reduce overall membership 

Fact: When reviewing data provided by the 15 other NGBs who have recently initiated the same Safe Sport requirement, there is no evidence to support membership growth was negatively impacted by implementing SafeSport Training requirements. In some instances, NGB membership has actually increased.

Myth: If I am involved in multiple sports, then I will have to take the SafeSport training multiple times

Fact: Any Safe Sport trainings completed through another sport organization (e.g., hockey, baseball, basketball, etc.), if the dates of completion are valid, can be used to fulfill the USA Water Ski & Wake Sports annual training requirement.

Myth: If I do not complete the training, then I will no longer be allowed to compete

Fact: New members will have 30 days  upon registering to complete the training. Membership status during this period will appear as “Waiting - Need Safe Sport” until the training is completed. Members with a "Waiting" or "Current" status are eligible to participate in   USA Water Ski & Wake Sports sanctioned activities. If, after 30 days, training is not completed, membership status will become “Pending - Safe Sport” and you will be unable to participate until training is completed.

Myth: Coaches/ Instructors cannot be friends with minors on social media

Fact: The Electronic Communications Policy, located in the SafeSport Handbook, states that all electronic communication including phone calls, videoconferencing, video coaching, texting, and social media must be open and transparent in all one-on-one engagements between a minor athlete and an adult participant. Open and transparent means that the adult participant copies or includes the minor athlete’s parent/guardian, another adult family member of the minor athlete, or another adult participant. If a minor athlete communicates with the adult participant first, the adult participant must follow this policy if the adult participant responds.

Myth: This requirement will eventually go away

Fact: USA Water Ski & Wake Sports is committed to building a culture that values a safe and positive environment for all members on and off the water and that is an environment free from abuse and misconduct. Additionally, Federal Law, S534, imposes general requirements on youth-serving amateur athletic organizations, like ours, which include prevention training for adult members who have regular contact with minor athletes.

Myth: Accused individuals have no opportunity to have their voices heard

Fact: While false allegations are unlikely, they unfortunately do happen, and the U.S. Center for SafeSport has highly experienced investigators who are skilled and trained to recognize false claims. The accused will have an opportunity to be heard by the case investigator. This affords the accused with the opportunity to provide their story, learn what evidence the investigator has gathered, and provide their own evidence, including the identity of witnesses who may have relevant factual information. This process occurs before any disciplinary action is taken. Further, there are consequences for knowingly making a false report as it may violate state criminal law and civil defamation laws.

Myth: Under the U.S. Center for SafeSport’s process, you are guilty until proven innocent

Fact: The U.S. Center for SafeSport follows a thorough investigative process, led by trained investigators, to ensure the accuser and the accused are fully heard. To protect both parties, the process is confidential and once a decision is issued by the Center, if designed, the accused can request a hearing before an independent arbitrator.